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The upgrade of CUNY’s financial systems into one integrated package is a key element of CUNYfirst. One of the main areas of the CUNYfirst finance pillar is procurement which includes: purchasing, accounts payable, travel and expense requests/approvals and credit card management.  Below are links to resources and references to guide you through these processes:

Announcements

COVID-19 Related:

General:

• University-wide Virtual Bookstore Contract with Akademos, Inc.
• Executive Orders Banning Travel to North Carolina and Mississippi.pdf
• Unsolicited Orders
• Ongoing Toner and Office Supply Scams
• Citi Commercial Cards Chip and PIN frequently asked questions (FAQs)

Vendors:

Procurement Roles

• Revised CUNYfirst Procurement User Access Request Form and Guide to Completion
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Requisitions to Receipts - Job Aids/Training Tools

Requisitions

•    
• Amount Only Requisitions
• Shipping Charges
• CUNYfirst Procurement Icons.pdf

Job Aids

• CUNYfirst Procurement FAQs - Frequently Asked Questions
•   - In 'Manage Requisitions' review available and recommended actions, based on requisition and budget status.
• P.O. Activity Summary.pdf - Displays action details related to the Purchase Order as it flows through CUNYfirst.

Receipts

• Maintain Receipt

Accounting Information

• Modify Chartfields

Reports/Queries

Business Procedures

• CUNY Credit Cards (P-cards/Travel cards/NET cards)
• Processing Honoraria
• Modest Meals and Light Refreshments
• Processing Student Stipends
• CUNYfirst Travel & Expense 
• Commercial-Off-the-Shelf (COTS) Software

Forms

Accounts Payable

• CUNYfirst Travel and Expense User Access Request form
• CUNY Vendor & Payee Registration form
• Travel Authorization Request - Exceed Maximum Per Diem Rates

Purchasing

• Revised CUNYfirst Procurement User Access Request form
• CUNYfirst P-card/NET card User Access Request form